Legal Document Management - Scanning & Faxing Solutions

Integrated Third-Party Products

Legal Document Scanning Solutions OPSIS has partnered with the leading brand of Xerox Scanners, to provide a more stream lined integration into our Document Management solution. This enables users to efficiently and quickly scan all incoming documents and attach them directly to the appropriate matter or client at the point of scanning. >>> Learn more about our Xerox Document Scanning Solutions

 

Legal Document Faxing Solutions OPSIS has teamed up with Equisys to provide a streamlined integration which enables Solicitor Case Manager users to quickly and efficiently send legal documents electronically using the Zetafax FAX Software. >>> Learn more about Equisys Zetafax

Document Management - Scanning Solutions

Xerox Scanning solutions for your Practice We are often asked by our customers:- "Which scanner should I use with my Solicitor Case Manager system?"

Until now the answer has been "whatever one you want" as our system accommodated all types of scanners. As we all attempt to move towards the (idyllic) paperless office, our clients are using scanners a lot more as part of their day to day document management process.

OPSIS has teamed up with the leading brand of Xerox Scanners, to provide a more stream lined integration which enables users to efficiently and quickly scan all incoming documents and attach them directly to the appropriate matter or client at the point of scanning.

Solicitor Case Manager now integrates with two of the leading Xerox models:-

Xerox Documate 510

The Xerox Documate 510 Scanner - is a compact and effective hi-speed scanner, offering the perfect combination of a 50-page Automatic Document Feeder that scans 10 pages per minute and a flat bed scanner for copies of passports/driving licences for AML records. An ideal companion for our Anti Money Laundering Module - BUY BOTH FOR ONLY £999.00! Download 510 Brochure

Xerox Documate 262

The Xerox Documate 262 is an easy to use, duplex sheetfed workgroup scanner with the ability to scan at speeds of up to 66 images a minute. Perfect for larger firms who prefer to scan all of their incoming post. Download 262 Brochure

 

For clients who haven't yet purchased scanning equipment OPSIS can now offer clients these top quality scanners at a specially negotiated price!

If you are not using the scanning facilities within Solicitor Case Manager then perhaps now is the time to consider doing so? There are many benefits from adopting this practice:-

Reduces admin & typing by as much as 75%!

• Immediate access to ALL documentation on the file - no more chasing the paper file around the office!
• Using the scan to PDF and OCR (Optical Character Recognition) technology, means secretaries can just edit instead of having to retype lengthy draft statements and contracts.
• Instantly email PDF files to clients and contacts instead of faxing or posting copies.
• Fee Earners working from home can now access immediately all their incoming post

For more information please contact:-

OPSIS Practice Management Solutions on tel: 0844 815 5751 or

 

Support and Warranty

• A standard one-year return to base warranty is provided.
• In the event of a fault with the scanner, a replacement unit is sent the next working day and the faulty unit collected. Optional 2 or 3-year service and support warranties are also available.
• For Technical Support, visit http://www.xeroxscanners.com/uk or call +44(0)1483 238003. Users can communicate with support technicians via telephone, email or even an online chat room. A callback service is also offered, meaning there is no cost to the customer.

Next>> Document Management - FAX Solution

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Document Management - FAX Solutions

Fax Software Solutions for your Practice OPSIS are pleased to announce that Solicitor Case Manager now integrates with Zetafax, the leading FAX software solution for over 15 years.

Improve efficiency and save money by deploying Equisys "Zetafax" software in your practice! Founded in 1987, Equisys is a leading provider of business communications solutions. The company's flagship product, Zetafax, is the world's leading fax server software, enabling users to send and receive faxes directly from their PCs. It is already installed in over 60,000 organisations in 106 countries and is sold and supported by a global network of partners.

OPSIS are Equisys Independent Software Vendor Partners

OPSIS has teamed up with Equisys to provide a streamlined integration which enables Solicitor Case Manager users to quickly and efficiently send legal documents electronically using the Zetafax FAX software.

Zetafax Benefits

The Zetafax product enables cost-effective, speedy, convenient and versatile faxing from your desktop.

Cost Savings:

• Time and Labour: faxes are sent to and from employee PCs at the desktop - 80% quicker than via a fax machine!
• Line Rental: costs can be reduced by centralising telephone and fax hardware on a single PC. The Zetafax Server supports multiple phone lines.
• Stationery / Consumables: requirements for paper and fax toner are reduced because Zetafax delivers and receives directly to and from Desktop PCs.
• Fax Usage: determine on which network users can send faxes, where and when.
• Call Costs: fax usage grows through the use of intelligent fax boards and multiple fax lines as you add more users.
• Multiple Branches: the Zetafax Least Cost Routing module lets you send faxes cheaply using the Internet.

Features:

• Fully Scalable
  Can be used by any size of practice.
• Fast Installation and Configuration
  Includes installation and configuration wizard.
• Fax as easy as e-mail
  Integrates faxing with Microsoft Exchange.
• Faster, more efficient faxing
  Saves the physical effort of walking to the fax machine to pick-up or send a fax. Saves secretaries the trouble of distributing from a central point.
• All in the box
  Provides complete software solution for network faxing.

Requirements:

• Zetafax License: To use Zetafax with Solicitor Case Manager requires a Zetafax License that includes activation of the "API" and "Rendering" add ins (two separate modules) to allow Word documents to be converted into TIFF format then Faxed.

For easy, straightforward faxing, look no further than Zetafax!

Click here to download the
"Why Buy ZetaFax" Brochure

Learn more about Equisys products at their web site:-
http://www.equisys.com

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Integration with Solicitor Case Manager

The integration with Solicitor Case Manager enables the Zetafax fax software to select individual or multiple Case Documents for faxing to one or more recipients.

Once you have the necessary Zetafax software installed (and the API and Rendering modules are activated by the Zetafax license), Solicitor Case Manager will automatically detect that Zetafax is installed and will enable case documents to be faxed!

To fax case documents from Solicitor Case Manager, users simply:

• Click on the required case document(s) to highlight. (Multiple case documents can also be highlighted).
• Then simply click on the "Fax" button (ringed in screenshot below).

• The Fax screen will then be displayed showing the selected case documents as Attachments. The Fax screen displays the Client and all Contacts for the Case where a Fax Number has been entered in the Client/Contact Details.
• The selected documents can then be faxed including a Fax Message if relevant.
• Once any documents have been faxed, the Status of the document will automatically change to "Faxed".

For more information please contact us.

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