Legal Accounting & Time Recording Software

A full legal accounts package for private and legal aid practices

Millennium Accounts has been successfully installed in over 500 practices throughout the UK and Ireland. This robust bookkeeping software for solicitors has been on the market for over 28 years, with the significantly enhanced Windows GUI (Graphical User Interface) version of the product evolving since 1997. Millennium is a powerful multi-user system fully compliant with both the Law Society rules, and the Legal Aid Franchising Quality Assurance Standards (LAFQAS).

Millennium is viewed as one of the best Legal Cashiers Accounting and Time Recording solutions available to the Legal Profession. It enables your accounts to be co-ordinated across all branch offices and gives the Accounts team the freedom to dial into the system and keep up to date even while out of the office.

Read on to find out more about one of the best LSSA and Law Society approved legal accounts systems available:-

• Millennium - Key Features
• Millennium - Optional Modules
• Millennium - User Types
• Millennium - Technical Specification

We do have several clients using our systems in Scotland; however our products are not specifically designed to cater for the Scottish legal system.

Millennium Accounts - Key Features & Benefits

Stand-alone or integrated seamlessly within PMS, our Millennium Accounts suite gives you complete control over your practice's finances. Offering feature rich accounting functionality based on over 28 years experience it provides many significant benefits for law firms over and above producing standard accounts and adherence to Solicitors Accounts Rules.

Robust design and unparalleled functionality ensure the product's ability to improve productivity and profitability within the commercially astute law firm.

Below is a list of the functionality your Accounts team will obtain, when the Millennium Accounts and Time Recording system is implemented.

• Think of all the time your Accounts Team will save if they don't have to duplicate entries, hunt through paper files, or chase up time sheets.
  
  
• Millennium Accounts improves efficiency in law offices and ultimately the bottom line.
  
  
• Millennium Accounts is constantly being improved and updated to comply fully with the Law Society and Legal Services Commission stringent rules, and is regularly enhanced with new modules to cater for the latest hot topics, e.g. Anti-Money Laundering, Cash Collection, Customised Management Reports, etc.
  
  
• Millennium Accounts includes comprehensive security settings, which allow you to specify what each individual user can and cannot operate or view. For further information on the different types of users Millennium caters for, read the User Types section.
  
  
• System settings allow regional functionality to be enabled depending on the legal jurisdictions of England & Wales, Scotland, Northern Ireland/Isle of Man and the Republic of Ireland.
  
  
• Full Microsoft Windows® Graphical User Interface.

Client & Matters Database

• Extensive Client & Matter database with capacity to store up to 999,999,999 contact details. Allows you to centrally update and maintain all your clients' details.
  
  
• Powerful search facilities with full "drill down" for client, matter inquiries and Conflict of Interest searches.
  
  
• Instant access to full transaction details (invoices, details, payments, VAT, analysis codes). Imagine never having to look for a file again!

Postings

• Easy to use single posting screen for client, office and nominal accounts.
  
  
• Bill postings uses simple to follow screens for Private and/or Legal Aid work.
  
  
• Eliminates repetitive keying in. Once client matter details are entered you are ready to post and print bills.

Nominal Ledger

• The Accounting Chart of Accounts is a convenient way of grouping nominals under specific headings. Millennium uses the chart of accounts when compiling reports such as Profit & Loss and Balance Sheet.
  
  
• Automatic update of analysis accounts - simply record billing, purchases and transactions.
  
  
• Produce detailed management accounts - Analysis Reports, Balance Sheets, Profit & Loss Statement, Trial Balance ...and many more!
  
  
• Reveal trends in your accounts through access to unlimited history details and 2 year monthly summaries.

Cash & Bank

• A dream come true for your cashier! Supports numerous bank/cash accounts all with full reconciliation.
  
  
• Easy bank reconciliation- correct entries, add charges, interest, etc. and re-sort to match your bank statement without ever having to leave the reconciliation program.
  
  
• All payments and receipts are handled in one place; simply indicate money in or money out.

VAT & Audit Trail

• Automatic printing of VAT Return forms, with full audit trail.
  
  
• Dual audit trails for each transaction with full drill down to reveal underlying details such as VAT and double entry.
  
  
• Reduced audit fees and painless VAT inspections are a reality with unsurpassed auditability and VAT handling!
  
  
• VAT Returns conform to regional requirements (quarterly in England, bi-monthly in Ireland).

Next>> Millennium Accounts - Optional Modules

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Millennium Accounts - Optional Modules

You can choose from the following optional modules to further enhance your accounts package:- Credit Control Module Legal Aid Module Purchase/ Counsel Ledger Wills & Deeds Register Document Management Module Time Recording Software Module Data Conversions

Credit Control

• Specify the credit control method and budget limits for each matter.
• Set credit and budget limit percentages with corresponding action to be taken when each percentage is exceeded, e.g. 80% Confirm, 100% Authorise, 110% Prevent.
• Easily produce reports for overdue instalments, matter exceeding budget/credit limits.
• Set up and manage clients paying by instalments with automatic warnings for instalments not received.

Legal Aid

• Designed to specifically help ease the burden of managing all aspects of criminal and civil Legal Aid.
• Fully Legal Services Commission compliant.
• Charge rates continually updated and incorporated directly into Millennium Accounts and conforming to regional differences (in England & Wales).
• Automatically produces Forms, calculates standard Fees, with automatic warnings if limits are exceeded.

Purchase / Counsel Ledger

• Control all of your suppliers' financial transactions within the same accounts package.
• Record suppliers' accounts, credit limits, settlements, discount terms, etc.
• Track what you owe, to whom, and when the payment is due.
• Analyse your purchases and split into multiple analysis accounts.
• Full support for Purchase Invoice entry - create remittance advice, make payment cycle.
• No need to write addresses as remittance advice fits standard window envelopes.

Wills & Deeds Register

• Extends the client database and organises and stores all wills and deeds information.
• Holds huge amount of necessary details ~ executors/codicils/beneficiaries / other parties/ lenders, etc.
• Records the location of documents so you can find them quickly and efficiently

Document Management Module

• Millennium integrates with Microsoft Word for an in-built document composition module.
• Automates standard letters/document production.
• Sophisticated, yet intuitive dialogue settings for the insertion of appropriate values, conditional clauses, paragraphs, etc.
• Attach and store all types of documents and files directly to clients and matters, e.g. MS Word documents, MS Excel spreadsheets, scanned images such as Bitmap, JPEG, GIF formats, Adobe Acrobat PDF documents, MS Powerpoint presentations; all will open in the appropriate software that their type is registered for.
• Build up a documentation folder for each client and view its contents easily.

Time Recording

• Single Time Entry and Miscellaneous Charge entry methods.
• Full Timesheet entry program.
• Time Ledger Enquiries.
• Easy to manage but sophisticated time recording functionality will ensure all time is captured, recorded and posted accurately and efficiently.
• Fee Earners can work "off-line" on their own local database on their laptops, and to continue time recording remotely. A simple click of the button will update back into the main database. Click here to learn more about the fee earners desktop and other types of users that Millennium Accounts and Millennium Solo cater for.
• Easily produce analysis reports for Work in Progress activity categories, fee earners, fee types, etc.
• Time Recording is a feature of Millennium Accounts and Solo which optionally integrate with the additional time-recording features of Solicitor Case Manager, e.g. document generation, letter and e-mail preparation time, desktop timer, Microsoft Outlook integrated e-mail generation and timing.

Data Conversions

If your Firm is currently running any form of computerised bookkeeping, we are usually able to import this data into OPSIS Millennium Accounts. We have a well-documented and professional procedure in place to cater for data conversions from third-party accounts software to Millennium.

Click here for more information on Legal systems software data conversions.

Next>> Millennium Accounts - User Types

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Millennium Accounts - User Types

Millennium Accounts is a complete legal accounting package designed with all personnel of a modern, busy practice in mind. Below is a snapshot of how each User of Millennium will be able to view the system. Access privileges and training environments are granted to Users depending on their individual working requirements.

Cashier's Desktop

Client, Nominal and Counsel Ledgers provide all the necessary legal accounting functions for both Private and Legal Aid work. Bank reconciliation, batch posting and interest calculator are amongst a host of the built-in features designed to save your accounts team valuable time and effort. Month end procedures and reports are completed easily and quickly and can even be scheduled to suit the most convenient time.

 

Fee Earner's Desktop

Executives, partners and article clerks gain immediate on-screen access for client, matter and time enquiries. Easy to manage but sophisticated time recording functionality incorporating easy to use stopwatches will ensure all time is captured, recorded and posted accurately and efficiently. Fee Earners who are frequently out of the office, or work from other locations, have the unique facility to work "off-line" using their own local database on their laptops, so they may continue time recording, even for new clients who have not yet been entered in the main office database. On their return to the office a simple click of the button will update the main database.

 

Assistant's Desktop

Designed specifically for support staff - secretaries, receptionists and personal assistants. Allows immediate access on-screen to the client/matter database, invaluable for conflict of interest searching and updating of records. Routine administrative tasks such as time sheet entry, miscellaneous charges and cheque requests can all be processed quickly and efficiently.

 

Functionality Checklist

Feature	Cashier's Desktop	Assistant's Desktop	Fee Earners's Desktop
Full Accounts Posting		-	-
Full Bank/Nominal Reconciliation		-	-
Client/Matter Viewing & Maintenance
Client Ledger Viewing
Conflict Checking
Trial Balance/Balance Sheet/Profit & Loss
Management Reports
Cheque Requisition	-
Time Sheet Entry			-
On Screen Time Recording	-	-
Ability to work off line	-	-
Nominal Account Viewing
"My Tasks" - create your own shortcuts
Integration with Solicitor Case Manager

 

The Next Step....

The best way to fully appreciate the benefits Millennium Accounts can offer, is for us to show it to you.

Call us today to arrange a 45 minute, no-obligation, demonstration at your offices or click here to request a brochure.

 

Next>> Millennium Accounts - Technical Specification

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Millennium Accounts Technical Specification

The following Adobe PDF document provides a technical specification and system requirements for the MS Access and MS SQL Server versions of our Millennium Accounts product.

If you have any questions or concerns about the suitability of your hardware or networks for use with our products please call our Support team for further information.

Click here to download the Millennium Accounts Technical Specification 107Kb

We have provided this document in PDF format (indicated by the image), for you to download and view or print on your computer. To view Adobe Portable Document Format (PDF) files you will need to download Adobe Acrobat PDF Reader, click here to go Adobe's download pages. You will only need to do this once.